Dear Faculty
Member:
As you know for
several years the college has offered faculty and students of selected classes
access to a student web server dedicated to the use of students who are posting
web-based development projects as part of their credit classes. This web
space is located at http://learn.reynolds.edu and
each faculty member who requests space
has administrative permissions to set up
subwebs for their classes and to establish student web spaces and user accounts
on that server.
You currently have space on this server,
which is designed only for the storage of
student projects required as part of a JSRCC credit course in which they were
currently enrolled. In effect, it is
an expanded version of Blackboard's Digital Dropbox that is more convenient for students to develop,
upload and publish web pages for review by their instructors. Continuing
instructional materials should be posted on the Blackboard Content System or on
the teach.reynolds.edu server.
For a variety
of reasons, especially security and consistency of policies and procedures, we
intend to establish new terms of use for the
learn.reynolds.edu student web server: We will continue to establish
subwebs for each faculty member currently teaching classes at the college who
requests space on the learn.reynolds.edu
server. Such faculty members must agree to the following terms of
use:
1. The web
space assigned to a faculty member is for use for posting only by students currently enrolled
in a credit class at the college taught by the faculty member. No
continuing instructional materials created by the
instructor should be
posted on this server.
2. The faculty
member is responsible for setting up course spaces, student spaces and student
user accounts and passwords inside the faculty member's
space.
3. The faculty
member is responsible for informing students of the student terms of use:
(a) the student space is only for the storage of projects related to the current
class; (b) use of the site must conform to Policy 4-32 http://www.jsr.vccs.edu/jsr_acs/policy_4-32.htm (c) all student material will be deleted at the
end of each semester and (d) students carry the
responsibility of backing up off-line any materials they wish to use after the
end of the semester.
4. At
the end of each semster, the IT department will delete all course and student
subwebs inside a faculty member's web space except for those where the faculty
member has requested a continuance because a student will be receiving an
Incomplete grade in the course and needs continued access to complete the course
work. Spaces continued because of an Incomplete grade will be deleted after the
college deadline for completing the course work,
which is normally the end of the next full 16-week semester. Incomplete
continuance requests must be submitted by the day grades are due using the
Blackboard Incomplete continuance form http://inside.jsr.vccs.edu/_blackboard/teachspace/incompletes.htm
5. The IT
department will remind faculty twice before the end of a semester of the date on
which spaces will be deleted (the day after grades are due for the
semester). It is the faculty member's responsibility to inform students of
this deletion date and remind them to backup off-line any materials they wish to
preserve after the semester ends.
6. Before
deleting any student web server spaces, the IT department will archive them
off-line.
It is our intent to
implement this policy effective with the end of the Summer 2006
semester.
We would begin
archiving and deleting student course spaces on August 4.
If you have any
questions or concerns about this, please let me know as soon as
possible.
And if you have any
suggestions for improving the usability of the learn.reynolds.edu server, please
pass them along as well.
Thanks for your
help.
John
Ambrose
Associate Vice President of
Technology